Organising the Best Classy Hens Night out in Melbourne!
Hen Party Planning Checklist
Hens party planning is a maze of payments, activities, guest lists, and keeping everyone happy. If you’re in charge of the big blowout before the big day, you’re going to need some help to avoid unnecessary stress and worry.
That’s why we’ve come up with a hens party checklist of everything you need to do to make sure nothing goes wrong on the night on your big night out at the Princes of the Night.
Two to Three months before the hens party
Speak to the bride-to-be
First thing you need to mark off your hen party checklist is getting an idea of what your bride-to- be wants. This is her last true night of freedom. A time when she’ll feel like she can do what she wants and get away with it. So, make sure it’s all about her.
You need to find out:
- What kind of hens night she fancies (hint… a wild night out at Crown)
- Where she wants it to take place (hint … Princes of the Night at Crown Melbourne)
- Who she wants there (all her besties)
- When she wants to have it.
- Whether she wants to be involved or not. (see the Bride on stage with the Princes)
Set these basics down now and it’ll make your hen party planning a lot easier from the start.
Plan a meeting with hens
Now, it’s time to take your findings to the hens. Organise a get-together and go over everything your bride-to-be has outlined to make sure they’re free, available and up for it.
Decide on activities before heading to Crown to see the Princes and what extra activities she would love, and get a rough schedule together before you start calling around to enquire and book. If your bride wants a few surprises and no input; then brainstorm some hens night ideas together, such as booking at room at Crown and organising pre show dinner options.
Set up online communication with your hens party.
A very important and easy-to-forget-until-it’s-too-late task on your hen party checklist. Get your hens’ phone numbers, email addresses and social media info, then set up a group chat on WhatsApp or Facebook. This will make hen party planning so easy when it comes to chasing payments, informing people of changes to plans, and double-checking costs and other details without going to everyone individually.
Book in advance
You might think it’s months away and there’s plenty of time, but good hen party planning is all about confirming early. Book everything now, transport, dinner or accommodation; settling everything as soon as possible not only means more time for people to pay and plan, but also less chance of disappointment. Remember, hens parties are big business today and everyone’s having them.
Set up a spreadsheet
Time to get nerdy. Set up a spreadsheet on your laptop and put columns for:
- Hens names
- Individual prices
- Confirmed/unconfirmed bookings
- Due payments
One months before
Get final payments from everyone
Never an easy task in your hen party planning checklist, but now is a good time to use you group message to ‘gently’ remind everyone that they owe you cash. And then get it.
Send formal invites
Once your venues and activities have been confirmed and paid for, it’s time to get the invites sent out and marked off that hens party checklist. You can either do this by post or by email, and there’s a huge range of styles you can go for to match the tone of your hen do.
Buy any personalised items or fancy dress outfits for the Bride or the entire hens party.
Although items like customised tops are often relatively quick to order and get, you don’t want to leave getting the right size, colour and wording to the last minute.
If you’ve gone for fancy dress and there’s a lot of you in the group, you’ll need plenty of time to make sure everyone gets what they need. It’s also a great weight off your mind to delete this from the hen party checklist early.
3 weeks before
We suggest getting in touch with any hens who are travelling from different parts of the country to join the hen party. Checking that they’ve sorted out their travel and making sure they know how to get to the venue from the train or bus station is a nice touch. We’re sure she and you soon-to-be-bride will appreciate it.
Buy your hen party games
Now you’ve had time to look through the variety on offer, pick out your favorite games and get them ordered to make sure there’s plenty of ice-breakers.
Two weeks before
Although we’re sure people respect your hens party planning efforts too much to back out without saying a word, it’s always good to just tap into that group message and confirm everyone’s attendance.
One week before
Make a shopping list for pre-hens night treats
It’s nearly here but the hens party planning isn’t over yet. If you’re having hens around yours or the bride’s house before heading out to the Princes, make a list so you don’t forget any nibbles and booze. There’s nothing worse than a dry, buffet-less table so make sure there’s plenty of party food and cocktail-making drinks for everyone on the guest list.
Check details with all hens
We think about one week before the event is a good time to send a short text, email or message to make sure everyone knows the meeting time and place — and what to expect on the night.
Get a goon night sleep!!
Debrief the bride-to-be
Go through all the details of the upcoming night with the soon-to-be bride. She’s probably got that nervous/excited feeling and knowing your epic hens party planning has everything under control will give her an easy night’s sleep. Remember not to whip out all your spreadsheet details if you’ve booked any surprises.
Hens Night party checklist is done and hens party planning is complete. Now, just sit back and relax before reaping the rewards of your efforts tomorrow night.